Discover a career at Depot Connect International (DCI), a global leader in the Tank/ISO Tank Container Services and Tank Trailer Parts industry. We're more than just a service provider; we're a unified team combining the expertise of industry leaders Quala, Boasso Global, and PSC. Headquartered in Tampa, Florida, with over 160 locations worldwide, our team of over 3,500 employees excels in offering a multitude of mission-critical services.

Location: Channelside, Tampa

In office: 5 days per week

Hours: 8am -5pm M-F

Role overview:

The Corporate Administrative Assistant is responsible for managing the front desk and essential administrative tasks. Candidate must be professional, adaptable, detail-orientated, and organized.

Position Responsibilities

Daily:

• Welcome guests, ensuring that the reception area is warm, welcoming, and presentable.
• Answer, screen, route calls and relay messages in a timely manner.
• Assist Executive Assistant and corporate personnel with onsite meetings including catering requests.
• Update and email Service Interruption Notice
• QualaTrax customer portal – create credentials for new customers
• Handle outgoing mail, sort and distribute incoming mail and FedEx packages.
• Update Facility and People Directories
• Provide building key access fobs for guests, auditors
• Shipments via FedEx as needed

Weekly:

• Order weekly lunch/breakfasts for the Corporate office
• Order office supplies, restock and organize to both suites
• Maintain cleanliness and organization of conference rooms before and after meetings, mail room, and storage closet.
• Update People and Facility Directories in Google Sheets as needed
• Assist corporate personnel with miscellaneous duties and projects as assigned.

Minimum Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• 2-3 years of administrative experience in an office setting.
• Experience with Google Suite including Gmail, Google Sheets, and Documents and Microsoft Suite: Word and Excel
• Strong sense of professionalism and confidentiality of sensitive information.

• Well organized, detailed oriented, and ability to multi-task.
• Strong communication skills both written and verbal.